AI Books Check for QuickBooks Online
AI keeps your books. Our bookkeepers check them, find what it got wrong and tell you how to fix it.
From $99. Written report in about 3 business days.
Read-only access. We never ask for your password.
AI Books Check — Larkspur Design Co.
Period checked: September 2026 · Tier: One-time Check · Checked by: Visionary Dynamics bookkeeper
Summary
Your books are mostly in good shape. We found 3 issues worth fixing, together about $21,490. The biggest is a bank rule that has been sending your office rent to Repairs & Maintenance since January.
Overall: Needs attention
What we found
- 1Bank rule sends the office rent (Harbor Lane Properties) to Repairs & Maintenance$16,650
- 2Same Northline Print Supply bill entered by hand and pulled from the bank feed$1,240
- 3Client payment left in Undeposited Funds, never deposited$3,600
AI is fast. It isn't always right.
AI in QuickBooks does a lot of the boring work well. The problem is the mistakes it makes quietly, and then repeats.
One wrong rule, every month.
If AI puts a vendor's payments in the wrong account once, it usually keeps doing it. A small slip in January can be a large one by December.
Nobody tells you.
Bank rules and AI suggestions post in the background. Most owners only see the result in the P&L.
You find out at tax time.
That's the most expensive time to fix it.
Example (not a client):a property manager's monthly fees were booked to Repairs & Maintenance all year. Each entry looked fine. Together they made both lines wrong.
What our bookkeepers look at
- Money sitting in Uncategorized, Ask My Accountant and other holding accounts
- AI-categorised transactions: every item over $500, plus a sample of the rest
- Repeat errors: when we find one wrong item, we check that vendor's last 12 months
- Duplicates (the same bill entered by hand and pulled from the bank feed)
- Unusual amounts and transfers booked as income or expenses
- Undeposited payments, unapplied payments and credits
- Receivables and payables over 90 days
- Reconciliations (Standard and Plus)
- A balance sheet sense check: sales tax, payroll liabilities, loans, owner's draws
A short report you can actually use
- A plain-English summary: good, needs attention or needs cleanup
- Each issue with the $ amount, since when, and what it affects
- A fix list you can follow yourself, or a fixed price if you'd like us to fix it
- An optional 20-minute call to go through it
AI Books Check — Larkspur Design Co.
Period checked: September 2026 · Tier: One-time Check · Checked by: Visionary Dynamics bookkeeper
Summary
Your books are mostly in good shape. We found 3 issues worth fixing, together about $21,490. The biggest is a bank rule that has been sending your office rent to Repairs & Maintenance since January.
Overall: Needs attention
What we found
| # | Issue | Amount | Since | What it affects | Fix |
|---|---|---|---|---|---|
| 1 | Bank rule sends the office rent (Harbor Lane Properties) to Repairs & Maintenance | $16,650 | Jan 2026 | Repairs overstated, rent understated | Change the rule; reclass 9 transactions |
| 2 | Same Northline Print Supply bill entered by hand and pulled from the bank feed | $1,240 | Aug 2026 | Printing costs overstated | Delete the hand-entered bill; match the bank item |
| 3 | Client payment left in Undeposited Funds, never deposited | $3,600 | Jul 2026 | Bank balance and receivables | Record the deposit against the July bank deposit |
Checks that came out OK
Reconciliation status, receivables and payables over 90 days, sales tax, payroll liabilities, loans and owner's draws.
What the AI got right / wrong this month
Of 40 AI-categorised transactions we checked, 39 were right. The one wrong item came from a bank rule that has repeated it every month since January.
Next step
- Fix it yourself: the Fix column is enough for someone comfortable in QuickBooks.
- Or we fix it: about 3 hours, at a fixed price.
- Or keep it checked every month: Essential at $99/month.
Scope: This is a check of how transactions were recorded in QuickBooks Online for the period above. It is not an audit or a review engagement and gives no assurance on the financial statements; it is not tax or legal advice.
Pick how often you want your books checked
| Feature | One-time Check | Essential | Standard | Plus |
|---|---|---|---|---|
| Price | $99 once | $99/month | $199/month | $349/month |
| Transactions per month | up to 300 | up to 100 | up to 300 | up to 750 |
| Bank and card accounts | up to 3 | up to 2 | up to 4 | up to 8 |
| How often | once | monthly | monthly | monthly |
| AI-categorisation and repeat-error check | ✓ | ✓ | ✓ | ✓ |
| Written report and fix list | ✓ | ✓ | ✓ | ✓ |
| Reconciliations checked | status only | — | ✓ | ✓ |
| Month-end close checklist | — | — | — | ✓ |
| Monthly 30-minute call | — | — | — | ✓ |
| Get a check | Start Essential | Start Standard | Start Plus |
One-time Check
- Price
- $99 once
- Transactions per month
- up to 300
- Bank and card accounts
- up to 3
- How often
- once
- AI-categorisation and repeat-error check
- ✓
- Written report and fix list
- ✓
- Reconciliations checked
- status only
- Month-end close checklist
- —
- Monthly 30-minute call
- —
Essential
- Price
- $99/month
- Transactions per month
- up to 100
- Bank and card accounts
- up to 2
- How often
- monthly
- AI-categorisation and repeat-error check
- ✓
- Written report and fix list
- ✓
- Reconciliations checked
- —
- Month-end close checklist
- —
- Monthly 30-minute call
- —
Standard
- Price
- $199/month
- Transactions per month
- up to 300
- Bank and card accounts
- up to 4
- How often
- monthly
- AI-categorisation and repeat-error check
- ✓
- Written report and fix list
- ✓
- Reconciliations checked
- ✓
- Month-end close checklist
- —
- Monthly 30-minute call
- —
Plus
- Price
- $349/month
- Transactions per month
- up to 750
- Bank and card accounts
- up to 8
- How often
- monthly
- AI-categorisation and repeat-error check
- ✓
- Written report and fix list
- ✓
- Reconciliations checked
- ✓
- Month-end close checklist
- ✓
- Monthly 30-minute call
- ✓
- Bigger books or more than one company? Ask for a quote
- Fixes aren't included in the check. We'll quote them, or they're covered if we keep your books for you (monthly bookkeeping from $499).
Already using MorningSync?
Your exceptions report and a monthly check up to Essential size are free. Larger books pay only the difference to Standard or Plus. See MorningSync →
Three steps
- 01
Give us read access.
Connect through MorningSync, or add us as an accountant user in QuickBooks. We never ask for your password.
- 02
Our bookkeeper checks the month.
A person checks the AI's work. AI helps us draft the report; a bookkeeper checks every line and number before it reaches you.
- 03
You get the report.
With a fix list, a price if you want us to fix things, and a call if you'd like one.
Checked by Visionary Dynamics
We're a US accounting firm based in St. Petersburg, Florida, working with 50+ clients across the US, UK, Canada and UAE since 2024. Our bookkeeping team checks every file. We reply within one business day.
AI Books Check or the free file review?
Free QuickBooks file review
A quick look at your file and a 20-minute call. Good if you're thinking about outsourcing your bookkeeping. No written report.
AI Books Check
A transaction-level check of books kept by AI, with a written report, $ amounts and a fix list.
Common questions
No. It's a check of how transactions were recorded in QuickBooks Online for the period you choose. It isn't an audit or a review engagement and doesn't give assurance on your financial statements. It isn't tax or legal advice either.
No. You either connect through MorningSync, which only reads, or add us as an accountant user. You can remove our access any time.
QuickBooks Online for now, whichever AI or bank rules did the first pass.
The check tells you what's wrong and how to fix it. If you'd like us to do the fixing, we'll give you a fixed price first.
If you don't become a client, we remove our access and delete your data 30 days after we send the report.
About 3 business days after we get access.
We'll tell you before we start and suggest the right plan or a quote. You won't be charged for more than you agreed.
What Our Clients Say
In their own words, shared with their permission.
Allan
CEO, ComputerWorks
"Having an experienced team available when we needed additional capacity made a real difference during busy periods."
James Kneblik, Jr.
Vice President, Surgical Resources Group LLC
"Visionary Dynamics has been an outstanding partner—highly supportive, reliable, and dedicated to driving real efficiency and transformation in our business. Their professionalism, collaboration, and commitment to delivering results have made a significant impact."
Brad Coffman
CEO, Valorem Brokers
"Visionary Dynamics has been a truly reliable partner, consistently demonstrating exceptional professionalism and a strong commitment to delivering results. Their ability to execute on time and maintain high standards has made a meaningful impact on our business, clients, and referrals."
